Reporting boundary
Record the sites, activities and periods included in each report, together with explicit exclusions.
GreenTech
Sustainability software with traceable source data
We build tools that collect energy, emissions and material data, check gaps and prepare reports. Each figure stays linked to its source, calculation method and review history.
Related field-service experience: equipment, contracts and site work.
A report is only as useful as its source records
Sustainability teams often receive data in different formats and at different times. We map each source, calculation and reviewer so a reported figure can be traced and corrected.
Where the work gets stuck
- Supplier data is missing or arrives in incompatible formats.
- The same metric is calculated differently by different teams.
- Energy and material records are copied into reports by hand.
- A reviewer cannot trace a figure back to its source and version.
How we would approach it
- We identify each data source, reporting period and person responsible for corrections.
- We record calculation methods, factor versions and assumptions approved by your specialists.
- We connect supported imports and interfaces, with failed records routed for review.
- We preserve report versions and show how a source correction changes the result.
Functional modules
Turn source records into a report your team can explain
Connect collection, calculation and review so the team can identify missing evidence before releasing a report.
Emissions data
We connect activity records to agreed emissions calculations, retaining units, factor versions and the assumptions behind each result.
Energy operations
We compare generation and consumption by site and period, marking missing readings and the time of the latest update.
Material tracking
We link material receipts, movements and disposal records to supplier documents, with quantities and units that can be reconciled.
Sustainability reporting
We assemble agreed indicators into reviewable reports and exports, keeping estimates, exclusions and unresolved gaps visible.
Site and equipment context
We connect a measurement or material record to its site, equipment and operating period so reports use the intended boundary.
Supplier data collection
We collect supplier submissions in a defined format, record supporting documents and return incomplete entries to an assigned contact.
Define the sources and rules behind each reported figure
Identify meter, supplier and activity records, including their owner and level of detail.
Agree units, reporting boundaries and the approved method for converting source values.
Define import formats, update frequency and how repeated or corrected records are recognised.
Route missing periods, incompatible units and unusual changes to the person who can resolve them.
Link each reported figure to the included records, calculation version and release approval.
Keep original and revised calculations available, with the reason and impact of each change.
Controls and compliance
Make the reporting method and evidence reviewable
Your sustainability specialists select the applicable reporting framework, such as GHG Protocol for a corporate emissions inventory. We implement the agreed records and calculations; external verification and environmental claims require their own assessment.
Methods and factors
Keep the approved calculation method, conversion factors and their versions attached to the result.
Missing and estimated values
Distinguish measured values, estimates and missing data, with a documented basis for estimates.
Supporting records
Retain the document or reading behind a figure and record corrections without losing the original.
Review and release
Assign data owners and reviewers, and record which unresolved issues remain at release.
Report revisions
Preserve published versions and explain how later data or method changes affect reported totals.
Workflow examplesReview the assessment brief
Start with one site’s monthly energy report
One possible first workflow
Readings from one site enter a monthly energy report. Missing intervals and incompatible units go to a review queue; the responsible employee resolves them before approving the report and its source references.
The example covers one source feed and an agreed reporting period. Existing meters stay in place; emissions modelling, external assurance and organisation-wide reporting are separate scope decisions.
Bring a sample period, meter and site identifiers, units, expected intervals and missing-data rules. The reporting owner confirms the totals and treatment of corrections.
Checks for this example release
- A missing interval remains visibly missing and is not counted as a measured zero.
- Report totals reproduce the agreed sample calculation using the stated units and included records.
- A corrected source record creates a traceable revision while the previously approved report remains available.
Related project experience.
Your next step
Can Your Team Trace Its Sustainability Numbers?
Bring one reporting question and the data behind it. We will map a first usable workflow.
Discuss sustainability software